MAKE TITLE LIST

[Note: The comments and options here apply only to versions before 235]

This option applies when you are working on a file in Record-by-Record or Edit mode.

If this option is enabled, a text list of all titles in the current file will be generated; to view this list, click 'View Reports', then select the option 'Title List'. The title list (by default) consists of the record sequence number followed by the 245:

1. ±aJack the Ripper encyclopedia /±cJohn J. Eddleston. 2. ±aEncyclopedia of architectural and engineering feats /±cDonald Langmead and Christine Garnaut. 3. ±aEncyclopedia of the Spanish-American and Philippine-American wars /±cJerry Keenan. 4. ±aWeb site creation kit /±cKelly Valqui. 5. ±aThe right to bear arms :±brights and liberties under the law /±cRobert J. Spitzer. 6. ±aComputer graphics dictionary /±cedited by Roger T. Stevens. 7. ±aCapital punishment :±ba reference handbook /±cMichael Kronenwetter….

If a titlelist is created, it will be available under the View Reports menu.

CUSTOMIZING THE TITLE LIST

The default appearance of the Title List can be modified to suit your needs. Say, for example, you want to add a control number (001, 010a, 035a, etc.) to the default titlelist. The customized Title List would then look like this:

[1] 1004226 ±aJack the Ripper encyclopedia /±cJohn J. Eddleston. [2] 1004229 ±aEncyclopedia of architectural and engineering feats /±cDonald Langmead and Christine Garnaut. [3] 1004421 ±aEncyclopedia of the Spanish-American and Philippine-American wars /±cJerry Keenan. [4] 1004529 ±aWeb site creation kit /±cKelly Valqui. [5] 1005143 ±aThe right to bear arms :±brights and liberties under the law /±cRobert J. Spitzer. [6] 1005473 ±aComputer graphics dictionary /±cedited by Roger T. Stevens. [7] 1005512 ±aCapital punishment :±ba reference handbook /±cMichael Kronenwetter….

To customize a Title List, follow these steps:

1. Select a file, MARC Review (under the Utilities menu), and press the 'Skip' button. 2. On the ‘Output’ screen, first select ‘One Line’ in the ‘Output Format’ section on the left. Then, enter the list of ‘Tags to Output’ for your title list. The second example above uses the following tags: 010, 245. 4. Click ‘Next’, then ‘Run’ the review. When it is finished, select ‘Open results in Notepad’ and look at the results. (By using Notepad to view the results, and the ‘Go Back’ button to re-configure your output, you can repeat the previous step as many times as you want, customizing the resulting output until you are satisfied with it.) 5. When are you are satisfied with the results, select ‘Save this run for Later Re-Use’, and enter

	default title list

in the ‘Name’ field, then click ‘Save’ (the name is not case sensitive, but the words/spacing must exactly match).

The next time MARC Report starts, it will load this review and use it for your Title List. Of course, the more you know about MARC Review, the more sophisticated your Title List will be. For example, by using more tags, and by specifying subfields and restricting the length of each tag, you could design a Title List like the following:

1004226 ±aEddleston, Joh ±aJack the Ripper encycloped ±bAbc-Clio,±cc2001. 1004421 ±aKeenan, Jerry. ±aEncyclopedia of the Spanis ±bABC-CLIO,±cc2001. 1004529 ±aValqui, Kelly. ±aWeb site creation kit / ±bCharles River Media,±c 1005143 ±aSpitzer, Rober ±aThe right to bear arms :±b ±bABC-CLIO,±cc2001. 1005473 ±aStevens, Roger ±aComputer graphics dictiona ±bCharles River Media, I 1005512 ±aKronenwetter, ±aCapital punishment :±ba re ±bABC-CLIO,±cc2001.

TITLE LIST–NOTES

To disable a customized Title List review, open the Saved Review Editor (under the Options in MARC Review) and change the Name field to anything other than ‘default title list’–like ‘default title list 1’–or delete the review entirely.

If indexing is cancelled in Record-by-Record mode, Title List creation is also cancelled.

Once you exit the session, the Title List report may no longer be available. The location of this report is somewhat system-dependent. To preserve the report, create the title-list, select the 'Reports' option from the main menu, select the title-list from that menu, and use 'File|Save as' to save the report to a familiar folder (like Desktop, or My Documents).

When editing a file, the Title List reflects the state of the file when you opened it; it is not updated during the session (therefore, changed, deleted, and/or imported records will not be reflected in the Title List).

By the same token, you can open the Title List and modify it without affecting the contents of your MARC file in any way. You can also print it, rename the file, etc.

Since the default Title List displays only the 245, it will be of little use if working with non-bibliographic records; in that case, you will need to customize the tags defined.

Customized Title Lists should not be used with very large files (over 10,000 records) as they significantly slow down the opening of the file. Our tests indicate that, on a computer that takes 5 seconds to open a 30,000 record file without the Title List option, it will take the same computer 10 seconds to open the file using the default Title List, and about 35 seconds to open the file with a customized Title List.