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detailstutorial5 [2017/04/03 14:57]
richard [View the R-Tree for your set]
detailstutorial5 [2017/04/03 15:11] (current)
richard [Using RIMMF. Tutorial #5, Import a Bib record for a Manifestation of a different Expression]
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 +====== Using RIMMF. Tutorial #5, Import a Bib record for a Manifestation of a different Expression ======
  
 +In this tutorial, we are going to learn about importing another RIMMF Manifestation record when its Work record is already in the EI, but the Manifestation needs a new Expression record.
 +
 +<hidden **Click here for 'Open RIMMF' instructions and for a link to the pre-built folder for the previous tutorial**>
 +\\
 +** Open RIMMF **
 +
 +  * Open RIMMF
 +  * Make sure that you are using the 'Goudge' data folder (we created this in [[detailstutorial1#make_a_new_data_folder_called_goudge_as_a_new_default_folder
 +|Tutorial #1]])
 +  * If necessary, change to that data folder (see: [[howto:changedatafolder|Change to a different folder of RIMMF records]])
 +  * Open the Entity Index (EI) <Ctrl+E>. The EI should contain: 
 +
 +    Composite Key                                              Entity
 +    --------------------------------------------------------------------------
 +    Goudge, Elizabeth, 1900-1984                               Person
 +    Goudge, Elizabeth, 1900-1984. Herb of grace                Work
 +    Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga   Work
 +    Goudge, Elizabeth, 1900-1984. Herb of grace. German        Expression
 +    Pilgerherberge : Roman. Morgarten Verlag. [1949]. Volume   Manifestation 
 +    Scarpi, N. O., 1888-1980                                   Person 
 +    Kahn, Harry, 1883-1970                                     Person 
 +
 +** Alternate: Use a pre-built folder **
 +
 +If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu:downloadweb | "Download Web Folder" instructions]] and download the following folder from our website:
 +  * Copy and paste: http://rimmf.com/data/zips/AfterTutorial_4.zip
 +
 +  If you intend to use this file to proceed through the remaining tutorials, 
 +    remember that it is located in your '\RIMMF3\imports\zip' folder.
 +
 +</hidden>
 +
 +===== Import Another Bib record for a Manifestation =====
 +
 +===== Find and View the Manifestation Record for Importing =====
 +
 +  * <F3>
 +  * Change the Search Source to '[BIB]Title'
 +  * Search: Herb of grace
 +  * Select the 'Servant Publications' version 
 +
 +  * Click <Import>
 +
 +  The Work and Author headings in the R-Tree are unchecked
 +    indicating that matching records are already in your EI,
 +    based on matching AAP.
 +    
 +  The Expression heading is checked,
 +    indicating that no matching heading for the expression
 +    could be found in your EI, based on its AAP. 
 +  
 +  But, notice the asterisk(*) by the Expression label
 +    which indicates that, in addition, 
 +    no matching authority record could be found in the NAF
 +    for the expression, based on its AAP;
 +    and so RIMMF has *created* an Expression record
 +    from the data it can glean from the Bib record. 
 +
 +  * Click the down arrow by the <Import> button
 +    * Select <Selected records>
 +    * Click <OK> for '2 records imported'
 +  * Close the R-Tree
 +
 +  * Open the EI <Ctrl+E>
 +
 +===== Edit the Manifestation Record =====
 +
 +  * Double-click on the "Pilgrim's Inn" heading
 +
 +  Notice the 'Note on Manifestation': 
 +    "Book 2, The Eliot heritage"--Cover
 +  
 +  This is a series title, 
 +    and under RDA can be entered as a Series Statement 
 +    without having to say anything about its source, 
 +    since the cover is "another source within the resource itself" 
 +    (as per RDA 2.12.2.2)
 +
 +  * Click on the 'Note on Manifestation' for the series
 +    * <F4>
 +  * Type as Label: Series
 +    * <Tab>
 +  * Type as 'Title Proper of Series': The Eliot heritage
 +    * <Enter>
 +  * Type as 'Numbering within Series': Book 2
 +    * <Enter>
 +  * Return to the 'Note on Manifestation' for the series and click on it, and:
 +    * [[howto:deleteelement|Delete the element and contents]] <F11>
 +
 +  * Save the record <Ctrl+S>
 +
 +
 +===== Add a Series Relationship link to the Work Record =====
 +
 +  Before you forget, go to the Work record
 +    and add the series as a Related Work.
 +
 +  * Click the [W] button
 +  * Put your cursor on the last element
 +  * Insert a new row <F4>
 +  * Type Related Work as the Element Label 
 +    * <Tab>
 +  * Click on the Related Work label
 +    * <F7>
 +      * Expand <Whole-Part Relationship>
 +      * Expand <Contained In (Work)>
 +      * Select <In Series>
 +  * Click <Save>
 +
 +  * Try to find a NACO Authority record for the series
 +    * <F3>
 +
 +    * Change Search Source to: [NAF]N/T
 +    * Search: Goudge, Elizabeth, 1900-1984. Eliot
 +
 +  Notice that RIMMF says we already have a record
 +    in the EI, that is a keyword match for what we searched: 
 +    "1:RIMMF EI" in blue
 +
 +  * Click on the blue notification 
 +
 +  This takes us to the EI, where we see one heading highlighted,
 +    but it is for a different title.
 +  
 +  Leaving aside the question of whether we can or cannot
 +    simply add the different title as a Variant Title
 +    to this series work, we will call what we have a new series.
 +
 +  Give up on finding a NACO Authority record for the series
 +
 +    * Go back to the Work record
 +    * [[howto:createnewexpdata|Create and link to a new work]] for the series
 +      * With the cursor still on the 'In Series' Text box:
 +        * <F5>
 +        * Select <Create new Work>
 +        * Select the <work template TMQ.aSimple.txt> template
 +
 +  This is a much simpler template than before,
 +    and we are going to use it to make another very brief Work record
 +    for this series.
 +
 +  We know 4 things about this series:
 +    1. Its title 
 +    2. Its author
 +    3. Its Form of Work: Series
 +    3. Its series number
 +
 +  * Click on the Text box for 'Preferred Title for the Work'
 +    * Enter: Eliot heritage
 +
 +  * Click on the Text box for 'Form of Work'
 +    * Enter: Series
 +
 +  * Click on the Element Label for 'Creator'
 +    * Change it to 'Author'
 +
 +  * Right-click on the Text box for 'Author'
 +    * Select <Link to (EI)>
 +    * Double-click: Goudge, Elizabeth, 1900-1984
 +
 +  * Click on the Text box for 'Authorized Access Point' to [[details:autofill#customizable_autofills|autofill the AAP]] for the Work
 +
 +
 +  * Click on the Text box for 'Status of Identification'
 +    * Select <fully established>
 +
 +  * Click on the Text box for 'Source Consulted'
 +    * Enter: Pilgrim's Inn, 1993
 +
 +  * Click on the Text box for 'Numbering of Part'
 +    * Enter: Book 2
 +
 +  * Save the record <Ctrl+S>
 +
 +===== View the R-Tree for your set =====
 +
 +  * In the "Eliot heritage" record: 
 +    * Double-click on the 'Series Container Of' heading, to go back to the "Herb of grace" Work record
 +  * Save the "Herb of grace" record <Ctrl+S>
 +
 +
 +  * Click the button for the <R-Tree>
 +  * Expand the 'Series Container Of'
 +
 +  Notice the heading for the German Expression
 +    shows the language of the expression "German";
 +    and the heading for the English Expression
 +    shows the language of the expression "English";
 +  
 +  In older versions of RIMMF, the default AAP qualifier in an Expression
 +    was "Content Type" instead of "Language of Expression";
 +  In this case you might need to return to the Expression records
 +    and tick the AAP checkboxes for Language of Expression
 +    in order to add a language term to the AAP.
 +    
 +
 +===== End this Tutorial =====
 +
 +  * Close everything
 +
 +If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial6|Tutorial #6]] 
detailstutorial5.txt ยท Last modified: 2017/04/03 15:11 by richard
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