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detailstutorial4 [2017/04/03 15:15]
richard [Using RIMMF. Tutorial #4, Import a Bib record for a Manifestation of an Expression that is already in your EI]
detailstutorial4 [2017/04/17 11:57] (current)
richard [Using RIMMF. Tutorial #4, Import a Bib record for a Manifestation of an Expression that is already in your EI]
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 +====== Using RIMMF. Tutorial #4, Import a Bib record for a Manifestation of an Expression that is already in your EI ======
  
 +In this tutorial, we are going to learn about importing an LC Bibliographic record as an RDA RIMMF Manifestation record, when we already have a RIMMF Expression record for that manifestation.
 +
 +<hidden **Click here for the 'Open RIMMF' instructions and for a link to the pre-built folder for the previous tutorial**>
 +\\
 +** Open RIMMF **
 +
 +  * Open RIMMF
 +  * Make sure that you are using the 'Goudge' data folder that you created in [[detailstutorial1|Tutorial #1]]
 +
 +  At the bottom of the RIMMF screen, look for "\Goudge\
 +
 +  * Open the Entity Index (EI) <Ctrl+E> 
 +
 +  The EI should contain: 
 +    Composite Key                                               Entity
 +    ----------------------------------------------------------------------------
 +    Goudge, Elizabeth, 1900-1984                                Person
 +    Goudge, Elizabeth, 1900-1984. Herb of grace                 Work
 +    Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga    Work
 +    Goudge, Elizabeth, 1900-1984. Herb of grace. German         Expression
 +
 +
 +  * If necessary, change to that data folder (see: [[howto:changedatafolder|Change to a different folder of RIMMF records]])
 +
 +** Alternate: Use a pre-built folder **
 +
 +If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu:downloadweb | "Download Web Folder" instructions]] and download the following folder from our website:
 +  * http://rimmf.com/data/zips/AfterTutorial_3.zip
 +
 +  If you intend to use this file to proceed through the remaining tutorials, 
 +    remember that it is located in your '\RIMMF3\imports\zip' folder.
 +</hidden>
 +
 +===== Import a Bib record for a Manifestation =====
 +
 +===== Find and View the Manifestation Record for Importing =====
 +
 +  * Open the RIMMF Search and Retrieval Tool <F3>
 +  * Change the Search Source to '[BIB]Title'
 +  * Search: Herb of grace
 +  * Select: Pilgerherberge, Roman. [Aus dem Englischen übersetzt von N. O. Scarpi und Harry Kahn]
 +
 +  Note that this title came up here because the Bib record
 +    contains 'Herb of grace.German' as a Uniform title
 +
 +  * Click <View MARC>
 +
 +  This bib record is for a German Manifestation
 +    of the Expression Work that we imported in the previous Tutorial (#3).
 +
 +  * Click <Import>
 +
 +    An 'R-Tree' displays the RDA Record set for the Manifestation.
 +    
 +    Notice that this includes not just the Manifestation, 
 +      but also the Expression, the Work, and the Author.
 +      
 +    But notice that only the Manifestation checkbox,
 +      to the right of the Heading, is checked
 +      whereas the other checkboxes are not checked,
 +      because data for those entities
 +      is already present in the Entity Index.
 +    
 +    When we import the Manifestation record, therefore, 
 +      the Import process will link that record
 +      to the Expression record that is already present in your EI,
 +      and that Expression record is already linked to the Work record
 +      which is already linked to the Author record. 
 +
 +  * Double-click on the heading for the Manifestation
 +
 +  This opens the record for the Manifestation.
 +  
 +  You should always check 
 +    that everything that could be mapped
 +    from the MARC Bib record
 +    was mapped to the Manifestation record.
 +  
 +  You should also always check that the Manifestation record 
 +    that you are about to link to, is the one that you want;
 +    let's say that it is.
 +
 +  * Close the Manifestation record
 +  * Expand the heading for it in the R-Tree (if necessary)
 +  * Double-click on the heading for the Expression
 +
 +  You should also always check that the Expression record 
 +    that you are about to link to,
 +    is the one that you want.
 +  And, if it is, then look to see whether there is anything
 +    in the Bib record that you could add to the Expression record.
 +    
 +  For the purpose of this tutorial, 
 +    let's say that this is the Expression record that we want.
 +  
 +  But there is something we could add to the Expression:
 +    relationship links to the translators, because 
 +    "Aus dem Englischen übersetzt von N. O. Scarpi 
 +    und Harry Kahn" turns out to mean, basically: 
 +    "From the English, translated by N.O. Scarpi and Harry Kahn".
 +    
 +  As far as my research shows, this work was only translated
 +    into German once, by these two translators. 
 +    
 +  So, we should add their relationships to the Expression
 +    to the data for the Expression record that is already 
 +    in our EI.
 +    
 +  But first, we have to import the Manifestation record.
 +
 +===== Import the Manifestation Record =====
 +
 +  * Return to the R-Tree 
 +  * Click the down arrow by the <Import> button
 +    * Select <Selected records>
 +    * Click <OK> for the record count (1)
 +  * Double-click the Manifestation heading
 +  * If the MARC record is no longer showing:
 +    * Show Source <Ctrl+Alt+S> or Options | Show Source
 +
 +  * Click the [E] button in the WEMI Links bar
 +
 +===== Add Data to the Expression Record =====
 +
 +   Now let's add relationship links for the related translators
 +     to the Expression data
 +
 +  * Insert a new element row at the end of the Expression record <F4>
 +  * Type 'Contributor' as the Element Label
 +    * <Tab>
 +  * Click on the Label 
 +    * Type 'Translator'
 +    * <Tab> 
 +  * [[howto:addlinktorelatedentity|Add a link to a related entity]]
 +    * Right-click on the Text box
 +      * Select <Search for name in NAF>
 +    * Search **[ID]NAF**: Scarpi, N. O.
 +
 +  Enter punctuation and spacing exactly as above.
 +
 +    * Select 'Scarpi, N. O., 1888-1980
 +    * View MARC
 +
 +  Let's say that a bit more research has convinced us that
 +    this is our translator.
 +
 +  * Click <Import>  
 +  * Check that all obvious MARC data was mapped
 +  * Click <Add record>
 +
 +  Notice that a back-link has been added to the Person record
 +    to the Expression record where we began this linking process.
 +
 +  * Double-click on the link in the Text for 'Translator Of'
 +
 +  This returns us to the Expression record.
 +
 +  * Copy the Translator element
 +    * Click in the **Text box** of the 'Translator' element
 +    * <F2>
 +
 +  Notice that the label for this blank element is
 +    the parent label 'Contributor'
 +
 +  * Click on the Label 
 +    * Type 'Translator'
 +    * <Tab> 
 +  * Enter <F3>
 +  * Search [ID]NAF: Kahn, Harry
 +
 +  With 4 options to choose from, I researched his name in the catalog
 +    of the Deutschen Nationalbibliothek (DNB): http://www.dnb.de/EN;
 +    I searched: Kahn, Harry Pilgerherberge
 +
 +  Following the links, I discovered that the DNB Authority record
 +    for the translator lists his dates as "Lebensdaten: 1883-1970";
 +    since DNB should know about this book in German,
 +    I will link to the name in the NAF with those dates.
 +
 +  * Select: Kahn, Harry, 1883-1970
 +  * Click <View MARC>
 +  * Click <Import>  
 +  * Check that all obvious MARC data was mapped
 +  * Click <Add record>
 +
 +  Notice that the 'Translator Of' back-link has been added 
 +    to the Person record for the Expression record again.
 +
 +  * Close the Person record
 +  * Close the MARC record
 +  * Save the Expression record <Ctrl+S>
 +
 +===== View the R-Tree for your set =====
 +
 +  * Go to the Manifestation record
 +  * Click the button for the <R-Tree>
 +
 +  Notice that it shows:
 +    1 Manifestation
 +    1 Expression
 +
 +  * Click the <Dig> button at the bottom right of the screen
 +
 +  Now you can see 3 additional headings:
 +    1 Work
 +    2 Translators
 +
 +  * Click the <Dig> button again
 +
 +  Now you can see 2 additional headings:
 +    the Series related to the Work
 +    the Author of the Work
 +
 +===== End this Tutorial =====
 +
 +  * Close everything
 +    * Save any records if you are prompted to do so
 +
 +If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial5|Tutorial #5]] 
detailstutorial4.txt · Last modified: 2017/04/17 11:57 by richard
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