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detailstutorial3 [2017/04/17 11:59]
richard [Using RIMMF. Tutorial #3, Import a NAF record for an Expression of a Work that is already in your EI]
detailstutorial3 [2017/04/17 11:59] (current)
richard [Using RIMMF. Tutorial #3, Import a NAF record for an Expression of a Work that is already in your EI]
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 +====== Using RIMMF. Tutorial #3, Import a NAF record for an Expression of a Work that is already in your EI ======
 +
 +In this tutorial, we are going to learn about importing a NACO Authority (NAF) record as an RDA RIMMF Expression record, when we already have a RIMMF Work record for that expression.
 +
 +<hidden **Click here for the 'Open RIMMF' instructions and for a link to the pre-built folder for the previous tutorial**>
 +\\
 +**Open RIMMF**
 +  * Open RIMMF
 +  * Make sure that you are using the 'Goudge' data folder that you created in [[detailstutorial1|Tutorial #1]]
 +
 +  At the bottom of the RIMMF screen, look for "\Goudge\
 +
 +  * Open the Entity Index (EI) <Ctrl+E> 
 +
 +  The EI should contain: 
 +    Composite Key                                                 Entity
 +    ----------------------------------------------------------------------------
 +    Goudge, Elizabeth, 1900-1984                                  Person
 +    Goudge, Elizabeth, 1900-1984. Herb of grace                 Work
 +    Goudge, Elizabeth, 1900-1984. Eliots of Damerosehay saga Work
 +
 +  * If necessary, change to that data folder (see: [[howto:changedatafolder|Change to a different folder of RIMMF records]])
 +
 +**Alternate: Use a pre-built folder**
 +
 +If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu:downloadweb | "Download Web Folder" instructions]] and download the following folder from our website:
 +  * http://rimmf.com/data/zips/AfterTutorial_2.zip
 +
 +  If you intend to use this file to proceed through the remaining tutorials, 
 +    remember that it is located in your '\RIMMF3\imports\zip' folder.
 +
 +</hidden>
 +===== Import a NAF record for an Expression =====
 +===== Find and View the Expression Record for Importing =====
 +
 +  * Open the RIMMF Search and Retrieval Tool <F3>
 +  * Search in [ID]NAF: Goudge, Elizabeth, 1900-1984. Herb of grace
 +  * Select: Goudge, Elizabeth, 1900-1984. Herb of grace. German
 +  * Click <View MARC>
 +
 +  Notice that this authority record is for a German Expression
 +    of the Work that we imported in the previous Tutorial (#2);
 +    and this record contains the German title of the Work
 +    as a Variant Access Point for the Expression (in the 400 field).
 +
 +  * Click <Import>
 +
 +    An 'R-Tree' displays the RDA Record set for the Expression.
 +    
 +    Notice that this includes not just the Expression, 
 +      but also the Work and the author
 +      and also the series that the Work is in.
 +      
 +    But notice that the Expression checkbox,
 +      to the right of the heading, is checked
 +      whereas the Work, author, and series checkboxes are not checked.
 +    
 +    This is because the Import process determined 
 +      that you already had data for the Work, author, and series in your EI 
 +      (matched on the elements:
 +        'Identifier' for the Work, Author and series
 +        or 
 +        'Authorized Access Point' for the Work, Author and series
 +    
 +    When the Expression record is imported, 
 +      the Import process links that record
 +      to the Work record that is already present in your EI,
 +      and that Work record is already linked to the author record
 +      and the series record. 
 +
 +  * Double-click on the heading for the Expression
 +
 +  This opens the record for the Expression.
 +  
 +  You should always check 
 +    that everything that could be mapped
 +    from the MARC Authority record was mapped.
 +    
 +  You should also always check that the Expression record 
 +    that you are about to import
 +    is the one that you want.
 +
 +===== Import the Expression Record =====
 +
 +  For the purpose of this tutorial, 
 +    let's say that this is the Expression record that we want.
 +  
 +  And let's say that we know that this Expression
 +    is for a resource that contains Text,
 +    so we need to add Content Type "Text" to this record.
 +
 +  * Click on 'Language of Expression'
 +
 +  Note the warning that you have not yet imported the record
 +
 +  * Click OK
 +  * Close the Expression record
 +
 +  * Return to the R-Tree for the import
 +  * Click the down arrow by the <Import> button
 +    * Select <Selected records>
 +    * Click <OK>
 +
 +  * Double-click on the Expression heading again
 +
 +===== Add Data to the Expression Record =====
 +
 +  Now you can add the Content Type "Text" to this record.
 +
 +  * Click on 'Language of Expression'
 +    * Hit <F4> to insert a blank element row below Language
 +  * Type 'content'
 +    * <Tab> to the Text box for 'Content Type'
 +  * Type 'Text'
 +    * Hit <Enter>
 +  * Save the record <Ctrl+S>
 +
 +===== View the R-Tree for your set =====
 +
 +  * Click the <R-Tree> button
 +
 +  Notice that the German Expression is linked to its Work.
 +
 +  * Click the [+] for the Work
 +
 +  Notice that the Work is linked to the Series that it is in
 +    and to its author.
 +
 +===== End this Tutorial =====
 +
 +  * Return to the Main Menu
 +  * Close everything
 +
 +If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial4|Tutorial #4]]
  
detailstutorial3.txt ยท Last modified: 2017/04/17 11:59 by richard
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