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— | detailstutorial2 [2023/06/07 20:39] (current) – created - external edit 127.0.0.1 | ||
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+ | ====== Using RIMMF. Tutorial #2, Import a NAF record for a Work by a Person that is already in your EI ====== | ||
+ | |||
+ | In this tutorial, we are going to learn about importing a NACO Authority (NAF) record as an RDA RIMMF Work record, when we already have a RIMMF Person record for the author of the work. | ||
+ | |||
+ | ===== Open RIMMF ===== | ||
+ | |||
+ | |||
+ | * Open RIMMF | ||
+ | * Make sure that you are using the ' | ||
+ | |||
+ | At the bottom of the RIMMF screen, look for " | ||
+ | |||
+ | * Open the Entity Index (EI) < | ||
+ | |||
+ | The EI should contain: | ||
+ | Composite Key | ||
+ | Goudge, Elizabeth, 1900-1984 | ||
+ | |||
+ | * If necessary, change to that data folder (see: [[howto: | ||
+ | |||
+ | ===== Alternate: Use a pre-built folder ===== | ||
+ | |||
+ | If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu: | ||
+ | * http:// | ||
+ | |||
+ | If you intend to use this file to proceed through the remaining tutorials, | ||
+ | remember that it is located in your ' | ||
+ | |||
+ | ===== Import a NAF record for a Work ===== | ||
+ | ===== Find and View the Work Record for Importing ===== | ||
+ | |||
+ | * Open the RIMMF Search and Retrieval Tool <F3> | ||
+ | * You can read more about that tool again, [[details: | ||
+ | |||
+ | * Search in [ID]NAF: **Goudge, Elizabeth, 1900-1984** | ||
+ | * If not already highlighted, | ||
+ | |||
+ | Note that the list of hits only shows up to ' | ||
+ | | ||
+ | This is because a search on [ID] NAF | ||
+ | only returns a max. of 10 hits | ||
+ | |||
+ | * Add "**. Herb of grace**" | ||
+ | * Click < | ||
+ | * If not already highlighted, | ||
+ | * Click < | ||
+ | |||
+ | An ' | ||
+ | | ||
+ | Notice that this includes not just the Work, | ||
+ | but also the Author. | ||
+ | | ||
+ | But notice that the Work checkbox, | ||
+ | to the right of the Heading, is checked | ||
+ | whereas the Author checkbox is not checked. | ||
+ | | ||
+ | This is because the Import process determined | ||
+ | that you already had data for the Author in your EI | ||
+ | (matched on the ' | ||
+ | or the Authorized Access Point for the Person) | ||
+ | | ||
+ | When the Work record is imported, | ||
+ | the Import process links that record | ||
+ | to the Author record that is already present in your EI. | ||
+ | |||
+ | * Double-click on the heading for the Work | ||
+ | |||
+ | This opens the record for the Work. | ||
+ | | ||
+ | You should always check | ||
+ | that everything that could be mapped | ||
+ | from the MARC Authority record was mapped. | ||
+ | | ||
+ | We did not look at the MARC record | ||
+ | before we clicked ' | ||
+ | but we can do so now. | ||
+ | |||
+ | ===== Show the Source Record ===== | ||
+ | |||
+ | * Go to the Options Menu (in the Menu bar of the record) | ||
+ | * Choose Show source < | ||
+ | * Notice which MARC data: | ||
+ | * mapped over, and to where | ||
+ | * did not map over | ||
+ | |||
+ | You should always check that the Work record | ||
+ | that you are about to import | ||
+ | is the one that you want. | ||
+ | | ||
+ | For the purpose of this tutorial, | ||
+ | let's say that this is the Work record that we want. | ||
+ | |||
+ | * Close the MARC Record | ||
+ | * Close the view of the temporary RIMMF record [X] | ||
+ | |||
+ | The record that you were seeing had not been imported yet; | ||
+ | you can tell this is the case, because the | ||
+ | < | ||
+ | | ||
+ | If you had tried to edit that temporary record, | ||
+ | you would have been given a reminder | ||
+ | that you needed to import it first. | ||
+ | |||
+ | ===== Discard the Work Record ===== | ||
+ | |||
+ | * From the R-Tree: | ||
+ | * Click the down arrow by the < | ||
+ | * Select <Discard selected records> | ||
+ | * Click <OK> | ||
+ | |||
+ | Notice that both the Work and the Author | ||
+ | disappear from the R-Tree. | ||
+ | |||
+ | * Go to the EI < | ||
+ | |||
+ | Nothing has been added to the EI. | ||
+ | | ||
+ | This was just to show you how the Discard option works. | ||
+ | |||
+ | * Close the R-Tree window | ||
+ | |||
+ | ===== Import the Work Record ===== | ||
+ | | ||
+ | Now let's actually import the work record. | ||
+ | |||
+ | * Return to the <F3> screen | ||
+ | * Make sure that ' | ||
+ | * Click < | ||
+ | * Click the down arrow by the < | ||
+ | * Select < | ||
+ | * Click <OK> | ||
+ | |||
+ | The Work record imported, this time, | ||
+ | so when you open it this time, | ||
+ | you will be able to edit it. | ||
+ | |||
+ | * Open the EI < | ||
+ | |||
+ | Note that you now have two records in your EI | ||
+ | |||
+ | ===== Change the Element Label for the Author Relationship ===== | ||
+ | |||
+ | * Double-click on the **Person** heading | ||
+ | * In the Person record for Goudge, find the Element Label: ' | ||
+ | |||
+ | Notice that the data for that element | ||
+ | is the heading for our Work | ||
+ | plus the RIMMF Identifier (RID) | ||
+ | for the Work record we just imported. | ||
+ | | ||
+ | RIMMF has imported the Work record, and linked that record | ||
+ | to this Person record, that was already in our EI. | ||
+ | |||
+ | * Double-click on the heading for the Work (in the Text box for the ' | ||
+ | |||
+ | This takes us to the linked Work record. | ||
+ | |||
+ | * Double-click on the heading for the Person (in the Text box for the ' | ||
+ | |||
+ | Back at the Person record, | ||
+ | let's say we know that Elizabeth is actually the cartographer of the Work; | ||
+ | so we need to change that label, ' | ||
+ | to: ' | ||
+ | | ||
+ | Always check that the most appropriate and specific label | ||
+ | has been used for a Relationship element during the import process; | ||
+ | and fix the label if necessary. | ||
+ | |||
+ | * In the Person record, click on the Label ' | ||
+ | * Choose ' | ||
+ | |||
+ | * Double-click on the heading for the Work (in the Text box for ' | ||
+ | |||
+ | Back at the Work record, | ||
+ | notice that the Element Label for the Person has automatically changed | ||
+ | to match the change made to the linked Label: | ||
+ | we changed ' | ||
+ | so RIMMF changed ' | ||
+ | | ||
+ | But that was just for practice, | ||
+ | so now we have to change the labels back to what they were. | ||
+ | |||
+ | * In the Work record, click on the label ' | ||
+ | * Choose ' | ||
+ | |||
+ | There is no need to go to the Person record and change the label there, | ||
+ | RIMMF will have done it for you. | ||
+ | |||
+ | ===== Add Data to the Work Record ===== | ||
+ | |||
+ | * Consider whether there is anything we could add to the Work record | ||
+ | |||
+ | If you read the entire Wikipedia article on the author | ||
+ | (when you did Tutorial #1) | ||
+ | you might have noticed that the article lists | ||
+ | all of Goudge' | ||
+ | |||
+ | * Go to the Person record | ||
+ | * Find the ' | ||
+ | * Double-click on that URL | ||
+ | * Go to the " | ||
+ | * Find the "Herb of grace" Work in the list of works and dates provided | ||
+ | * Return to the Work record | ||
+ | * Click the [[howto: | ||
+ | |||
+ | Notice that we already have the ' | ||
+ | " | ||
+ | listed as Variant Title for the Work | ||
+ | |||
+ | * Put your cursor on the 'Title of Work' **label** | ||
+ | * Enter <F4> (to [[howto: | ||
+ | * Type ' | ||
+ | * <Tab> | ||
+ | * Enter the date from Wikipedia: **1948** | ||
+ | * < | ||
+ | * Save the record < | ||
+ | |||
+ | ===== Add a Series Relationship link to the Work Record ===== | ||
+ | |||
+ | * Return to the Wikipedia article | ||
+ | |||
+ | Back at the Wikipedia article, | ||
+ | notice that this Work 'Herb of grace' is in a series: | ||
+ | 'The Eliots of Damerosehay Saga' | ||
+ | | ||
+ | We don't know anything more about this series, | ||
+ | but we can still find or create a Work record for it; | ||
+ | and can link this Work, | ||
+ | to the record for that related series Work | ||
+ | |||
+ | * Return to the Work record | ||
+ | * [[howto: | ||
+ | * Type ' | ||
+ | * < | ||
+ | * [[howto: | ||
+ | * Click on the arrow to the right of the ' | ||
+ | |||
+ | Notice that you get a long list of possible more-specific | ||
+ | relationship designators for this element ' | ||
+ | |||
+ | * Hit <F7> | ||
+ | |||
+ | Notice that you get a structured list of possible more-specific | ||
+ | relationship designators for this element, instead. | ||
+ | |||
+ | * Click the <[+]> button for ' | ||
+ | * Click the <[+]> button for ' | ||
+ | * Select <In Series> | ||
+ | * Click < | ||
+ | |||
+ | You are saying that this Work (Herb of grace) is in the related Series Work. | ||
+ | |||
+ | * [[howto: | ||
+ | * Right-click in the Text box for the Series | ||
+ | |||
+ | You can either make a link to a record for the Series Work | ||
+ | (first either finding or creating such a record) | ||
+ | or you can enter an unlinked text string | ||
+ | for the title of the Series. | ||
+ | |||
+ | You are encouraged to try to find or create a record and link to it, | ||
+ | rather than simply entering a text string. | ||
+ | |||
+ | In the interest of time, let's say that we already know | ||
+ | that there is no NAF record for this series | ||
+ | so we will make a new record for the series | ||
+ | and then link to it. | ||
+ | |||
+ | * [[howto: | ||
+ | * Select <Create new work> | ||
+ | * Select a template to work with: <work template TMQ.txt> | ||
+ | |||
+ | We only know 3 things about this series: | ||
+ | 1. Its title (according to Wikipedia) | ||
+ | 2. Its author | ||
+ | 3. Its Form of Work: Series | ||
+ | |||
+ | * Click on the Text box for ' | ||
+ | * Type: Eliots of Damerosehay saga | ||
+ | * < | ||
+ | |||
+ | * Click on the Text box for 'Form of Work' | ||
+ | * Type: Series | ||
+ | * < | ||
+ | |||
+ | * Find and click on the Element Label for ' | ||
+ | * Change it to ' | ||
+ | * Right-click on the Text box for ' | ||
+ | * Select <Link to (EI)> | ||
+ | * Double-click to insert: Goudge, Elizabeth, 1900-1984 | ||
+ | |||
+ | * Click on the Text box for ' | ||
+ | |||
+ | Notice that the AAP is composed of: | ||
+ | - the AAP for the Author (notice that its AAP checkbox is ticked) | ||
+ | - the Preferred Title for the Work (its AAP checkbox is ticked) | ||
+ | |||
+ | This autofill is programmed according to RDA instructions; | ||
+ | click the RDA Rule for the ' | ||
+ | and then 6.27.1.9, to read about it. | ||
+ | | ||
+ | Notice that the Variant Access Point for the Work is also autofilled; | ||
+ | you can read about that in the RDA instructions, | ||
+ | |||
+ | |||
+ | * Click on the Text box for ' | ||
+ | * Select <fully established> | ||
+ | * Click on the Text box for ' | ||
+ | * Copy and paste the URL for the Wikipedia article on Goudge:\\ http:// | ||
+ | * < | ||
+ | |||
+ | Notice that a Related Work link has already been provided in this Series record; | ||
+ | it is labeled ' | ||
+ | in the Work record for Herb of grace. We call this ' | ||
+ | |||
+ | * Add Numbering of Part: 2 | ||
+ | |||
+ | * Save the record < | ||
+ | |||
+ | * Double-click on the heading for the related Work (Series Container Of) | ||
+ | |||
+ | This takes you back to the work that is in the series. | ||
+ | |||
+ | * Close both Work records (Save them, if prompted) | ||
+ | |||
+ | ===== View the R-Tree for your set ===== | ||
+ | |||
+ | * Go to the Person record | ||
+ | * Click the button for the < | ||
+ | |||
+ | Notice that we now have: | ||
+ | 1 Person | ||
+ | 2 Works that she is the author of | ||
+ | |||
+ | * Expand the entry for the Series Work (Eliots of ...) | ||
+ | * Click the [+] | ||
+ | |||
+ | If the [+] is not showing, | ||
+ | you might have forgotten to save and close the Work records | ||
+ | |||
+ | * Right-click on the second ' | ||
+ | * Choose "Dig this" | ||
+ | |||
+ | Notice the ' | ||
+ | and the inverse 'In series' | ||
+ | |||
+ | ===== End this Tutorial ===== | ||
+ | |||
+ | * Return to the Main Menu | ||
+ | * Close everything | ||
+ | |||
+ | If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial3|Tutorial #3]] | ||