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detailstutorial11 [2017/01/10 19:18] (current)
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 +====== Using RIMMF. Tutorial #11, Import a Bib record when you know it has a NAF record for its Expression, but not for its Work ======
 +
 +In this tutorial, we are going to learn about importing an LC Bib record as a RIMMF Manifestation record when you know that it has a Work NAF record. 
 +
 +===== Open RIMMF =====
 +
 +  * Open RIMMF
 +  * Make sure that you are using the 'Goudge' data folder that you created in [[detailstutorial1|Tutorial #1]]
 +  * If necessary, change to that data folder (see: [[howto:changedatafolder|Change to a different folder of RIMMF records]])
 +
 +==== Alternate: Use a pre-built folder ====
 +
 +If you want to jump to this tutorial without doing the previous tutorials, follow the [[menu:downloadweb | "Download Web Folder" instructions]] and download the following folder from our website:
 +  * http://rimmf.com/data/zips/AfterTutorial_10.zip
 +
 +  If you intend to use this file to proceed through the remaining tutorials, 
 +    remember that it is located in your '\RIMMF3\imports\zip' folder.
 +
 +===== Import a Bib record for a Manifestation =====
 +
 +===== Find and View the Manifestation Record for Importing =====
 +
 +  * <F3>
 +  * Change the Search Source to '[BIB]Title'
 +  * Search: trollmakt
 +
 +  We are looking for the hit with the Uniform title: "Island Magic. Swedish"
 +  
 +  Because there is a Uniform title associated with this result,
 +    we need to search the 'Author. Uniform Title' heading,
 +    and bring in authority data
 +    before we bring in bibliographic data;
 +    because we want to use the 'authoritative data', 
 +    from an Authority record, whenever we can find one.
 +
 +  * Switch to [ID]NAF
 +  * Change search to: **Goudge, Elizabeth, 1900-1984. Island magic**
 +
 +  Notice that there is no NAF record for the Work,
 +    only for the Swedish and French translations of it. 
 +
 +===== Import the Expression =====
 +
 +  * Double-click on the Swedish heading (this opens the MARC record)
 +  * Click <Import>
 +
 +  Notice that the Author is unchecked, 
 +    because we have it in the EI already;
 +    and RIMMF will be creating the Work record
 +    from data in the NAF Expression record.
 +
 +  * Click on the <Import> button
 +    * Select <Selected records>
 +    * <OK>
 +
 +  * Double-click on the Work heading
 +
 +  Notice that there isn't much data in this record;
 +    always try to add more data if you can.
 +    Remember that Wikipedia has useful data about this author and her works.
 +
 +  * <F3>
 +    * Switch Search Option to "[Wikipedia"]
 +    * Click <Search>
 +    * Click the "Bibliography" link
 +
 +  Notice the date for "Island Magic" is 1934.
 +  
 +  Return to the Work record
 +
 +  * Click on the "Title of the Work" label
 +  * <F4> to insert a blank label
 +  * Enter "Date of Work" <Tab>
 +  * Type: **1934**
 +  * <F4> to insert another blank label
 +  * Enter "Source Consulted" <Tab>
 +  * Copy and paste the Wikipedia URL: **http://en.wikipedia.org/wiki/Elizabeth_Goudge#Bibliography**
 +  * <Ctrl+S> to save the record
 +
 +  Now we need to check the Expression data.
 +  
 +  Notice that the Swedish title "Trollmakt" 
 +    has been added to the Expression data;
 +    as a Variant Access Point (VAP)
 +  
 +  Let us say that we are fairly sure that this expression record
 +    is for textual content, and was first made available
 +    the date of the Source Consulted resource.
 +
 +  * Click on the "Language of Expression" label
 +  * <F4> to insert a blank label
 +  * Enter "Content Type" <Tab>
 +  * Type: "**Text**"
 +
 +  * <F4> to insert a blank label
 +  * Enter "Date of Expression" <Tab>
 +  * Type: **1947**
 +  * <Ctrl+S> to save the record
 +
 +===== Import the Bib Record =====
 +
 +  * <F3> to find the manifestation data for this expression
 +  * Change the Search Source to '[BIB]Title'
 +  * Search: **trollmakt**
 +  * Double-click on the title with the Uniform Title: "Island Magic" to open the MARC record
 +  * Click <Import>
 +
 +  Notice that the Author, Work and Expression are unchecked,
 +    we have them all already, and the Manifestation data
 +    will be nicely linked to them, 
 +    via the Expression record.
 +  Unfortunately, at this time, 
 +    if there is additional Work or Expression information
 +    in the Bib record,
 +    you will have to add it manually.
 +
 +
 +  * Click the down arrow by the <Import> button
 +    * Select <Selected records>
 +    * Click <OK>
 +
 +  * Double-click on the Manifestation in the R-Tree
 +
 +  Looks ok.
 +
 +  * <Ctrl+Alt+S> to open the source record
 +
 +  I can't see anything we can add to the Work or Expression record
 +
 +
 +===== View the R-Tree =====
 +
 +  * Find your way to the R-Tree for the **Person**: Goudge
 +    * <Ctrl+E>
 +    * Select: Goudge heading
 +    * Click <Open in R-Tree>
 +
 +  See how the Tree is growing.
 +
 +===== End this Tutorial =====
 +
 +  * Close everything
 +
 +If you are finished playing with RIMMF for now, close RIMMF. If you want to proceed, go to [[detailstutorial12|Tutorial #12]]
 +
  
detailstutorial11.txt ยท Last modified: 2017/01/10 19:18 (external edit)
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